Survival Guide.

At the time of physical reporting, you must bring the original documents listed below. It is also strongly recommended to carry 2–3 photocopies of each document to avoid last-minute issues during verification.

The exact document requirements may change every year. Always refer to the latest admission instructions issued by NIT Jalandhar.

Official References

📄 Physical Reporting Document List (2025)
https://nitj.ac.in/files/1755164892717-Revised_list_of_documents.pdf

📄 Anti-Ragging Affidavit Instructions
https://nitj.ac.in/files/1754890527079-Procedure%20for%20Antiragging%20Affidavit%20by%20Student%20and%20Undertaking%20by%20Parents.pdf

Registration Portal:

Documents Required for All Students

Category-Specific Documents

SC / ST / OBC-NCL / EWS Candidates

OBC-NCL and EWS certificates must be valid for the admission year as specified by JoSAA (they should be issued after 1 April of the admission year).

PwD Candidates

Tuition Fee Waiver Applicants

Only required if you wish to claim tuition fee remission/waiver.

Gap Year Students

Anti-Ragging Affidavit

Every newly admitted student is required to submit:

• Student Anti-Ragging Affidavit
• Parent/Guardian Undertaking

Official Links

🔗 Registration Portal
https://antiragging.in/affidavit_university_form.php

🔗 Download Affidavit & Undertaking
https://antiragging.in/undertaking_request.php

Step 1: Register on the Anti-Ragging Portal

Visit:

https://antiragging.in/affidavit_university_form.php

Use the following details while filling the form:

For the field "Number of Students in Your Class", previous notifications mentioned:

After submitting the form, note down the Reference Number. You will also receive it on your registered email.

Step 2: Download the Documents

Visit:

https://antiragging.in/undertaking_request.php

Enter:

• Reference Number
• Student Email ID
• Student Mobile Number

Download:

• Student Affidavit
• Parent/Guardian Undertaking

Step 3: Print and Sign

Print both documents and get them signed.

No attestation or notarization is required unless specifically instructed by the institute.

Bring the signed copies during physical reporting.

Anti-Ragging Cell (NIT Jalandhar)

NIT Jalandhar has constituted an Anti-Ragging Cell to eradicate ragging from the campus.

If you experience or witness ragging, immediately contact:

The above members may be contacted for complaints, reporting incidents, or seeking assistance related to ragging.

Important Note

NIT Jalandhar follows a zero-tolerance policy towards ragging. All students are required to submit the Anti-Ragging Affidavit and Parent/Guardian Undertaking before or during physical reporting.

Undertakings Required

Students are generally required to submit signed undertakings regarding:

Hostel Undertaking

• Compliance with hostel rules
• Hostel discipline and conduct
• Medical emergency responsibilities

Medical Facilities Undertaking

• Awareness of available institute medical facilities
• Parent/guardian responsibility during medical emergencies

Motor Vehicle Undertaking

• Agreement not to use motor vehicles inside campus without permission

These forms are usually provided by the institute along with reporting instructions.

Recommended Document Folder

Before travelling to campus, keep all documents organised in a folder:

physical-reporting/
├── seat-allotment-letter.pdf
├── jee-admit-card.pdf
├── jee-scorecard.pdf
├── class-10-certificate.pdf
├── class-12-marksheet.pdf
├── category-certificate.pdf
├── income-certificate.pdf
├── migration-certificate.pdf
├── character-certificate.pdf
├── medical-certificate.pdf
├── aadhaar-card.pdf
├── anti-ragging-undertaking.pdf
└── institute-undertakings.pdf

Create a Master PDF

A useful preparation step is to create one merged PDF containing all documents in the same order as the official reporting list.

Suggested order:

1. Seat Allotment Letter
2. JEE Main Admit Card
3. JEE Main Score Card
4. Class 10 Certificate
5. Class 12 Marksheet
6. Category Certificate (if applicable)
7. PwD Certificate (if applicable)
8. Income Certificate (if applicable)
9. Institute Fee Receipt
10. Migration/Transfer Certificate
11. Character Certificate
12. Medical Certificate
13. Aadhaar Card
14. Gap Certificate (if applicable)
15. Anti-Ragging Affidavit
16. Parent Undertaking
17. Hostel Undertaking
18. Medical Undertaking
19. Motor Vehicle Undertaking

Keep a compressed copy of this merged PDF on your phone, laptop and cloud storage.

Keep PDF Tools Ready

Reporting days can be hectic, and internet connectivity is not always reliable.

Before coming to campus, keep an offline:

• PDF Merger app
• PDF Compressor app
• Image Compressor app

installed on your phone or laptop.

These tools can save a lot of time if:

• A document exceeds the upload size limit
• A PDF needs to be merged
• A scanned image needs compression
• A document has to be re-uploaded at short notice

Verify School-Issued Documents

Before leaving for campus, carefully verify the following:

Missing signatures or seals on Migration, Transfer or Character Certificates are among the most common issues faced during physical reporting.

Carry Multiple Copies

A good rule of thumb is:

Missing a Document?

Do not panic.

In previous admission cycles, students who were missing a required document were generally asked to sign a Missing Document Undertaking.

This allows you to complete physical reporting and join the institute while agreeing to submit the pending document later.

Previous batches were typically given up to one month to submit the missing document. The exact deadline may vary each year.

However, this should be treated as a backup option and not something to rely on intentionally.

Keep Digital Backups

Store all documents in at least two locations:

• Phone
• Laptop
• Google Drive / OneDrive
• Cloud Storage

This can be extremely helpful if any physical copies are misplaced during travel or reporting.

Carry Passport-Size Photographs

Even if not explicitly mentioned in the reporting checklist, carrying 6–10 recent passport-size photographs is highly recommended.

They may be required for:

• Hostel formalities
• Student ID card processing
• Bank account formalities
• Departmental paperwork
• Clubs and society registrations